GSEU Professional Development Awards Program
Stony Brook University is pleased to announce the availability of funds for the Professional Development Awards Program provided for and funded Agreement between the State of New York and CWA1104/GSEU. This program provides funding for professional development activities that help eligible teaching and graduate assistants develop their full professional potential or prepare them for advancement. If you are a member of the Graduate Student Employees Union (GSEU) and have participated in a professional development activity and would like to learn more, please refer to the complete program description below, including information on eligibility and application procedures.
Please direct all questions to GSEU representatives Andrew Dobbyn at email@example.com and/or Caroline Propersi-Grossman at firstname.lastname@example.org as the Graduate School staff is unable to field procedural questions. Applications must be submitted to email@example.com.
The GSEU will host a workshop on December 6th at 1pm in Harriman 214 to review this application process. Please RSVP here.
Please note: Graduate Students on the Research Foundation payroll are ineligible for this Program, but can explore the RF Professional Development Fund. Regardless of employment status, graduate students might also consider some of the funding opportunities available through the Graduate Student Organization (GSO). The Resource Access Project (RAP) provides travel grants (up to $500/fiscal year) and the Distinguished Travel Award is another funding possibility. More information can be found here.
The Professional Development Program funds:
- Cover one project or activity for the period July 2, 2018 to January 2, 2019.
- Provide an individual award of up to $1,000 for the period, subject to the Professional Development Program Guidelines and the New York State Comptroller’s Rules and Regulations and limitations contained therein.
May be used to support job related projects or activities such as:
- research (basic, applied, or historical)
- curriculum or instructional material development
- conference, workshop, or seminar attendance
- conference participation (e.g. presiding, presenting)
- course work or internship not part of earning a degree
- grant proposal development
- preparation of material for publication
- artistic or creative endeavor
- other job related professional development projects or activities
Within these general categories of support, allowable expenses include:
- Tuition for course work at the SUNY rate for the course level, provided the course work is not part of the applicant’s degree program.
- Registration fees for conference, workshop or seminar attendance.
- Travel and related expenses (transportation, lodging, meals, etc., subject to New York State Comptroller’s Rules and Regulations regarding travel).
Funds may not be used for:
- Salaries, stipends or income to compensate the applicant or another person.
- Expenses related to a course, internship or a project or activity that are part of an applicant’s degree program.
- Purchasing equipment, software, consumable or non-consumable supplies.
To be considered for Professional Development Program funds, teaching assistants and graduate assistants represented by GSEU must:
- Be employed full-time or part-time as a teaching assistant or graduate assistant at the time of applying.
- Be employed full-time or part-time as a teaching assistant or graduate assistant for the duration of the project or activity.
- Submit a completed Application pursuant to the Professional Development Program Guidelines.
- Complete a project or activity by January 2, 2019.
- Be employed full-time or part-time as a teaching assistant or graduate assistant at the time of payment.
The Application must include the following:
- The type of event, event site and sponsor.
- A description of the project or activity.
- How the project or activity will enhance the applicant’s professional development.
- Itemized expenditures related to the project or activity that conform to the New York State Comptroller's Rules and Regulations and limitations.
- Applicant’s role, such as presenting a paper, proposal or formally participating. If presenting a paper or proposal, the title of the paper or proposal and nature of the presentation must be provided.
- A letter of acceptance of the paper or proposal. If acceptance is pending, notification of acceptance must be provided no later than 14 days prior to the proposed starting date of the project or activity.
- A brochure, announcement or other relevant documentation describing the project or activity and related costs. If documentation is not yet available, it must be provided no later than 14 days prior to the proposed starting date of the project or activity.
- A current curriculum vitae (resume).
- Additional supporting documentation or information as requested by the campus committee.
A copy of the Application may be accessed at:
A completed Application and all required documentation must be submitted to firstname.lastname@example.org.* If possible, please combine the application and supporting documents into one file. The GSEU representatives have noted that there are free resources available for combining documents such as the one here.
*Applications will be rejected if not fully completed (i.e. the totals are not calculated or required information is not filled out).
The review process considers how the project or activity will assist eligible teaching assistants and graduate assistants develop their full professional potential or to prepare for advancement pursuant to the Professional Development Program Guidelines and the availability of labor-management funds.
- An application may be submitted any time during the award period, but at least 30 days prior to the start of the project or activity, or on or before January 2, 2019, whichever is sooner.
- Employees are to be notified of the award on or before January 30, 2019.
A completed application and all required documentation must be submitted via email to email@example.com. Hard copies will not be accepted.
For the Period July 2, 2018 to January 2, 2019:
Applications must be submitted on or before January 2, 2019
All expenditures related to a project or activity funded by the Professional Development Program must be in accordance with the Professional Development Program Guidelines and the New York State Comptroller’s Rules and Regulations and limitations contained therein. To be reimbursed for approved expenses, employees must:
- Be employed as a graduate assistant or teaching assistant represented by GSEU at the time of payment.
- Submit a voucher with original receipts for expenses that were approved and incurred
for a project or activity, to the campus fiscal office as follows:
- within 30 days after completing the project or activity, or
- if funding was awarded for a project or activity that was completed at an earlier date, no later than 30 days after the date of notification of the award.
Employees who do not submit a voucher with original receipts in a timely manner may forfeit entitlement to reimbursement.
Questions regarding reimbursement should be directed to the campus fiscal office.
The Program Evaluation must be submitted within 30 days after completing the project or activity. It may be submitted by mail, fax or email as indicated on the form.
- If a project or activity was completed prior to receiving an award, the Program Evaluation must be submitted within 30 days of receiving the award.
Failure to submit the Program Evaluation may result in postponement of action on an applicant’s subsequent application for funding until the Program Evaluation is received. A copy of the Evaluation may be accessed at:
Acknowledgement of Funds
Award recipients are required to acknowledge the support of the New York State and Graduate Student Employees Union Professional Development Program as the funding source on all publicity, publications and handout materials.
NYS/GSEU EKB eLearning Program
The Empire Knowledgebank (EKB) eLearning Program allows employees represented by the Graduate Student Employees Union (GSEU) to access eLearning products provided by Enterprise Training Solutions, Inc. through the EKB license. Employees will have the opportunity to access thousands of eLearning courses, eBooks and short course videos for opportunities to enhance their professional and career development, for certification preparation and continuing education in a variety of areas.
To apply for the EKB license, GSEU employees must complete the NYS/GSEU EKB eLearning
Program License Application and submit it to the address on the application. The EKB
licenses will be issued on a first come basis. A copy of the application may be accessed